Start with actual amounts
At the beginning there is an inventory. Check bank statements and invoices from several months. Record regular net income and distinguish it from one-time payments. When income fluctuates, a cautious approach is often more helpful than a particularly good single month. Furthermore, an annual average alone does not show whether there will be enough money for each due date.
Then separate fixed and variable expenses. Rent, insurance and subscriptions are usually easy to plan. Food, mobility and leisure fluctuate more. The key is not to classify every issue perfectly, but rather not to count any category twice or to overlook it.
Bring annual costs into the month
An invoice that is due annually still belongs in the monthly plan. Divide the expected annual amount by twelve and set aside this portion mathematically. If the bill is due earlier, the reserve must grow faster until the due date.
| position | Monthly amount |
|---|---|
| Net income | €2,400 |
| Fixed expenses | −1,100 € |
| Variable expenses | −700 € |
| Reserve for €1,200 annual costs | −100 € |
| Not yet planned | 500€ |
The numbers are a calculation example, not a recommended breakdown. The annual costs are also taken into account here; if they are already included in the fixed expenses, they may not be deducted again.
Scope does not automatically mean savings
A positive remaining amount can be set aside for reserves, planned purchases or additional repayment. Before you plan it completely, check open invoices and irregular charges. In the case of interest-bearing debts, in addition to the interest rate, contractual conditions and possible costs of early repayment also count.
If the balance is negative, it first helps to distinguish between a temporary bottleneck and a recurring deficit. Check due dates, cancellable contracts and variable expenses. If that's not enough, a recognized debt counseling service can be a suitable point of contact.
A quick monthly comparison
Compare plan and actual expenses. Which deviation was unique? Which one is coming back? Instead of defending the old plan with unrealistic assumptions, adjust next month. A workable budget is allowed to change.